Annual Meeting Minutes 11/13/16

Meeting was called to order with 5 people in attendance:  Jeff Sargent- chair, Ally Sega- secretary, Pam Moss, Ben Wyckoff, and Rob Duguay

National office received a complaint that the LMSC didn’t recognize a new member had joined.  Pam suggested that a welcome letter be sent to new members.  

There is still too much money in the LMSC account.  It has been suggested to run ALTS programs, coaching clinics, and reimburse officials who work master’s meets.  

This year, CONN Masters LMSC paid for one open water swim.  Jeff suggested that next year’s goal be to pay for 3 swims.  Ally suggested that the goal be 4, 2 in the southwestern part of the state and 2 in the central part of the state.  

Jeff suggested that a list of approved officials be added to the website.  Officials can be certified by USA, high school, NCAA, or YMCA, or USMS.  For the times to count towards USA Swimming, the referee must be USA certified.  

The topic of an LMSC laptop and meet manager/team manager program came up.  It had been decided that the original reason for needing these had passed.  It was discussed that they would still be valuable tools in coordinating swimmer times from across the LMSC.  

Jeff suggested that towels be bought for members who achieve All American status.  Ally also suggested that the LMSC pay for top ten patches, maybe for first time recipients.  

40% of Conn Masters compete.  Can outreach be done to improve this number?  Ally to look into organizing coaches from all areas of the LMSC as a way of providing more information from the LMSC to coaches who can in turn provide that information to swimmers.  In areas that are uncoached, a swimmer representative could be used.  

Ben had some ideas for creating smart phone apps.  The idea would be to make times and time conversions more accessible.  There are challenges working with USMS’s database.  

It was suggested that USMS have a social event.  This social might occur after a swim meet, like the former post Summer Sizzler picnic.  The Groundhog meet would not be a good time as it is usually on Superbowl Sunday.  It could also involve a board meeting, dinner and then a social.  

Ally suggested getting a co-branded USMS/CONN Master’s banner.  

Per Bill Geoghegan, the number of sanctioned events were up this year.  There were 14 in 2014, 11 in 2015, and 16 in 2016.  

 

Annual Meeting Minutes 2/7/16

Make up meeting for cancelled 6/28/15 meeting.

Meeting was called to order around 1:30 and was adjourned around 2:00.

The primary topic for discussion was the treasure’s report and subsequent budget.  Connecticut Masters is again generating more revenue than expenses.  It was noted that some board members have not submitted for 2015 expenses which explains part of the lack of expenses.  Said board members have said they will try to get there expenses in ASAP.  It was noted that last year, the board had agreed to run a survey for members to vote on a new logo and then create a cap for members as a free member benefit to all LMSC members.  The survey was successfully completed, caps were created and ordered (both latex and silicone) and have been handed out to any LMSC member at swim meets.  Almost half the of the latex caps have been distributed and all of the silicone caps have.  Due to the success, more caps will be ordered at a later point in time.  The board will also look into creating team t-shirts which will also be free to all LMSC members.

Jeff Sargent suggested to again have the LMSC pay all sanctioning fees for pool meets and would like to fund 2 sanctioned open water swim events.  He suggested we try to fund one in Fairfield/Litchfield counties and another in the central/eastern part of the state.  The board agreed with this decision.  Jeff will work with events in the Fairfield/Litchfield area to pick an event.  Galen Rinaldi will do the same in the rest of the state.

Jeff has been researching other ways services to offer members as a benefit.  He had suggested having learn to swim clinics with Pam Moss and Ally Sega as instructors.  He again suggested having one in the Fairfield/Litchfield counties and another in the central/eastern part of the state with the LMSC picking up costs to run these programs.  Again the board agreed.  It was also mentioned to have a competitive swim clinic somewhere in the state.  Ally was willing to be the coach for a clinic if a place could be found to have one.

Lastly, regarding the budget, Jeff suggested that the members would benefit if the LMSC bought a laptop and a license Meet Manager.  He believes that more places/groups would be willing to run meets if they had access to Meet Manager and that it might be easier for some already existing meets to have access to the LMSC’s license.   His research shows that Meet Manager can be owned by a club or an association, so the LMSC would qualify as an association.  It was noted that having an LMSC license to Meet Manager would be a great way to quickly update and store LMSC records.  It was suggested that the LMSC also buy a portable printer so that all meet hosts would be able to quickly set up and run meets.  The board unanimously agreed to purchase all three items.  Well many qualified members in the IT field were mentioned, it was agreed that Pam would research a good laptop and printer to purchase.  It was believed that her advantage was in hearing the discussion for what equipment would be most useful.

Lastly, Jeff brought up elections, which will be held at the next meeting.  He said he will not be willing to serve after this term as chair but would like to remain involved in recruiting groups to host masters events.  He also clarified that the only elected positions on the board are Chair, Secretary, Treasurer, and Registrar.  All other board positions are appointed positions and do not need elections.  (This is written into the CTLMSC bylaws.)

The floor was then open to at large questions.  The first question was the delay in meets being announced.  It was clarified that this was not a usms or ctlmsc website issue but an issue that the meets themselves are not finalized and announced until shortly before the event.  This was answered in that often the pools dates can not be confirmed until late.  Ally requested that all information for the website be sent to her as early as possible so it can be added to the website quickly.  All agreed to help in with this.  Peter Canning has also agreed to learn the website so that he can be a contributor.  This will hopefully also increase the amount and quickness of information being added to the site.

No other questions were asked and the meeting was adjourned.

Respectfully submitted,

Ally Sega, CTLMSC Secretary

 

Annual Meeting Minutes 6/29/14

Held at Wilton YMCA on 6/29/14.

Meeting called to order at about 1:00. Meeting was adjourned about 1:30.

No new nominations to the board. All members were reelected.

Treasurer’s report: Conn Masters ended last year with over 44,000.

New Items:
Having officials for meets has been a challenge. Ideas introduced to encourage more officials at masters meets included using LMSC funds to offer stipends and reimbursing usms membership fees after officiating a set number of meets. Nothing has been agreed upon yet.

Conn Masters helped sanction the open water championships. Attendance was lower than hoped but it was agreed to help again next year. It was agreed that the race was important and more advertising efforts would made.

Jeff stressed his desire to have members participate in World Championships and Summer Nationals. Many at the meeting were planning to do one or the other.

It was again stated that Connecticut is looking for interested volunteers. Specifically, people to host meets, participate on the board, and get involved on a national level.

Annual Meeting Minutes 7/22/12

Held at Wilton YMCA, Wilton, CT on 7/22/12

Meeting was called to order at about 12:30 and was adjourned about 1:00 pm

Treasurer’s Report:  There is over $30,000 in the bank account.

Secretary’s Report:  NA

2011 Minutes accepted as posted.

New Items: Westport questions whether member would like to have a 1500 SCM Free Meet in the fall.  There were a lot of positive responses.  Westport is considering having the meet in October if they can get the Staples High School Pool.

                        Wesleyan’s Coach has expressed interest in hosting a LCM meet in 2013.  There were also positive responses to this.

                       CONN Master’s attire was discussed.  Many people would like to have a good quality shirt (not just a tshirt) that is possibly a light pool color with the old CONN Masters stitching in forrest green.  This will be looked into.

Elections:  Jeff Sargent volunteered to be the Coaches Chair.  He ran unopposed and was elected to the position.  There were no other new nominations for existing positions so all existing officers were voted back in.

2011 Annual Meeting 7/15/11

Held at Wilton YMCA, Wilton, CT

Meeting called to order at about 1:30.  Meeting adjourned about 2:00

Treasurer’s Report:  As of 7/15/11 the bank balance for CTLMSC is $39,670.16.  There are sufficient funds. 

Secretary’s Report:  2010 Minutes accepted.

New Items:  Discussion on spending money to promote masters swimming participation, both membership and meet attendance.  Voted to give swim caps to all CONN Members attending meets.

                        Wilton indicated a desire to host a SCM relay meet in November.  The idea was well received. 

                         Elections:  No new nominations so all officers were voted back in.